Executive Personal Assistant – Senior Administrative Support

About the role

The Executive Personal Assistant provides high‑level administrative and secretarial support to a senior executive, ensuring smooth day‑to‑day operations. The role involves handling confidential information, managing communications, and coordinating schedules to optimise the executive’s productivity.

Key responsibilities

• Prepare and proofread reports, presentations and correspondence, ensuring accuracy and meeting deadlines.
• Manage incoming and outgoing communications (email, phone, post), take messages and distribute information appropriately.
• Maintain the executive’s calendar, schedule meetings, arrange conference calls and coordinate travel logistics.
• Screen visitors, log appointments and ensure only authorised guests access the executive’s office.
• Handle confidential documents, file and track correspondence in compliance with quality management systems.
• Distribute departmental documents, monitor actions required and alert the executive to urgent matters.

Required profile

• Proficiency in core administrative tasks such as calendar management, travel arrangements and document preparation.
• Strong ability to prioritise multiple tasks, meet deadlines and support the executive’s time‑management.
• Understanding of confidentiality requirements for sensitive financial, legal and personal information.
• Excellent verbal and written communication skills for interaction with internal and external stakeholders.
• Effective problem‑solving skills, anticipating issues and providing proactive solutions.