Administration Assistant – National UNV Assignment, Libya

About the role

National UNV is recruiting an Administration Assistant for a volunteer assignment with the WHO Libya Country Office. The post provides administrative and operational support, ensuring timely and client-focused service delivery.

Key responsibilities

• Receive visitors, manage enquiries, appointments and routine communications with tact and discretion.
• Draft, review, edit and finalize correspondence, reports and technical documents in line with WHO standards.
• Track incoming correspondence, requests, deadlines and follow-up actions, giving background to responsible staff.
• Monitor requests for goods and services, including receipts, payments and inventory.
• Support project budget monitoring through GSM/Oracle, covering expenditures, available funds, commitments and outstanding actions.
• Contribute to financial and technical progress reports for donors.
• Maintain electronic filing systems, databases and reference materials, and carry out information searches.
• Coordinate logistics for meetings, workshops and seminars, including invitations, travel, documentation and participant liaison.
• Prepare presentations, meeting materials and minutes, and support follow-up on agreed actions.
• Process official travel arrangements through GSM/Oracle.

Required profile

• Secondary education; relevant higher education is advantageous.
• Minimum 5 years of relevant secretarial/administrative experience with secondary education, or 2 years with a bachelor's degree.
• Experience in administration, finance, office operations, budget monitoring or programme support.
• Previous administrative or financial experience with WHO or another UN organization is desirable.
• Working knowledge of English and Arabic is required.

Required skills

• Proficiency in word processing, spreadsheets, presentation software, email and scheduling applications.
• Experience with Oracle-based ERP systems, GSM or similar corporate systems is an asset.
• Strong drafting, editing, document formatting and correspondence-management skills.
• Good organizational skills, attention to detail and ability to track multiple deadlines.

What we offer

• Initial contract issued on arrival, possibly extended depending on mandate, funding and performance; no expectation of renewal.
• Pre-assignment entry lump sum of USD 350 and relocation costs of USD 175 at start and end if the duty station is outside commuting distance.
• Volunteer living allowance of USD 110.15 during the assignment.
• Access to UNV learning and career development resources, 2.5 days of annual leave per month.
• Comprehensive health, life and malicious acts insurance for the volunteer and health insurance for up to 3 eligible dependents.
• Danger and hardship differential of USD 330.44.
• Exit lump sum of USD 120 for each month served, paid on successful completion.