Project Management Assistant (Libya Portfolio)

About the role

The International Centre for Migration Policy Development (ICMPD) runs technical assistance projects in Libya to strengthen border management and migration governance capacities of Libyan authorities. The Project Management Assistant provides administrative, logistical and technical support to project teams in the Libya portfolio, working closely with project teams and ICMPD's administrative and support functions. The position is based at ICMPD's field office in Tripoli.

Key responsibilities

• Draft official correspondence and compile reports, technical documents and communication materials in line with ICMPD procedures
• Maintain databases such as mailing lists, document tracking systems and management reporting systems
• Train project support staff on standard administrative practices and operating procedures
• Monitor projects, including reviewing financial reports and deliverables
• Support recruitment of experts (vacancy notices) and procurement and contracting services
• Organize travel for experts and project team members, including DSA, visas, hotels and claims
• Prepare contracts with service providers and implement payments according to schedules
• Support the production of timely narrative status reports and maintain a database of final report versions
• Help draft lessons learned, project proposals, work plans and budgets, and research for new projects
• Handle logistics for meetings and events, including invitations, working documents, accommodation, catering, AV equipment and minutes

Required profile

• Bachelor's degree or equivalent in a relevant field; high school diploma plus two years of relevant experience may be accepted in lieu
• At least 4 years of relevant experience in an international context
• Experience supporting new workflows, status reporting and organizational change
• Excellent organizational skills, strong teamwork and interpersonal skills
• Attention to detail, discretion and ability to work under pressure and tight deadlines
• Proficiency in spoken and written English and Arabic; another major EU language is an asset

Required skills

• Standard IT tools; knowledge of SAP is an asset
• Ability to plan and organize work independently, analyze information and propose contingency plans