Secretary - Student Chapter

About the role

The College of Engineering Technology - Janzour SPE Student Chapter is looking for a full-time Secretary based in Janzur, working a hybrid arrangement with some flexibility for work from home. The Secretary organizes and maintains chapter records, prepares meeting agendas and minutes, and keeps accurate documentation of all student chapter activities.

Key responsibilities

• Manage correspondence, schedule meetings and events, and coordinate communication between chapter members and leadership
• Maintain contact lists and calendars
• Greet and assist visitors and respond to inquiries from students and partners
• Support executive members with administrative tasks
• Help with logistics for workshops, seminars and other chapter initiatives

Required profile

• Experience or familiarity with secretarial work such as preparing agendas, taking minutes and managing official documentation
• Prior experience in a student organization, administrative role or similar setting is beneficial
• Ability to work independently and collaboratively in a student-led environment

Required skills

• Clerical skills: document preparation, record keeping and data entry
• Executive administrative assistance: calendar management, meeting coordination and task prioritization
• Proficiency with office software (word processing, spreadsheets, email and online collaboration tools)
• Strong organization, attention to detail and customer service orientation