HR Documentation Intern (Tripoli / Benghazi)

About the role

The International Rescue Committee (IRC) is closing its Libya office and needs two HR interns, one based in Tripoli and one in Benghazi, to support the review, scanning and electronic archiving of all physical HR documentation. The goal is to ensure proper record retention, accessibility and compliance with organizational policies, and to digitize and organize employee files and other HR records within a limited timeframe.

Key responsibilities

• Organize, digitize and manage employee records in line with IRC data protection policies, including labeling, categorization and updating databases.
• Scan physical HR files and upload them to the document management system, naming and organizing them correctly.
• Help maintain confidentiality and security of personnel files and sensitive information.
• Update and maintain the HR database and file tracking systems.
• Audit archived documents periodically to check completeness and accuracy.
• Respond to internal document retrieval requests and help streamline filing and recordkeeping.
• Perform other administrative and clerical tasks as assigned.

Required profile

• Basic computer literacy and ability to use scanning equipment and manage electronic files.
• Strong attention to detail and accuracy; able to handle confidential information discreetly.
• Ability to work collaboratively, take instructions and ask for clarification when needed.
• Commitment to IRC values, professional conduct, safeguarding and respectful workplace principles.

Required skills

• Proficiency in Microsoft Office applications.
• Scanning and digital file management.

Conditions

• 8 hours a day, Sunday to Thursday, 9:00 - 17:00; accuracy and flexibility in timing are required.
• Contract duration: 2 months.
• Deliverables include reviewing and preparing physical documents for archiving, scanning and saving them electronically, keeping progress trackers up to date and completing the assigned digitization and archiving work.