Administrative Assistant (Libya)

About the role

We are looking for an organized, detail‑oriented Administrative Assistant to support our team in Libya. You will be the first point of contact for internal and external stakeholders, ensuring smooth daily operations and effective communication across the office.

Key responsibilities

• Organize and maintain documents, records and files in both paper and electronic formats.
• Prepare reports, agendas and meeting materials.
• Create, monitor and manage Purchase Orders (POs) using SAP.
• Coordinate travel and accommodation arrangements.
• Facilitate supplier onboarding and manage supplier creation processes.
• Oversee office management tasks such as mail, courier services and supplies inventory.
• Answer and route phone calls, respond to emails and handle general correspondence.
• Assist with data entry, report generation and information compilation.
• Maintain accurate contact information in departmental databases.
• Ensure confidentiality and security of files, records and sensitive information.

Required profile

• Bachelor's degree in a relevant discipline.
• 1–3 years of experience as an Administrative Assistant, Office Manager or similar role.
• Proficiency in MS Office, especially Excel, for data management and reporting.
• Experience working with SAP or a similar ERP system.
• Experience coordinating travel arrangements and supplier onboarding.
• Fluency in both Arabic and English.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Ability to handle multiple tasks, work proactively and maintain confidentiality.
• Numerate and accurate, with experience operating standard office equipment.
• Flexibility, adaptability and a team‑oriented mindset.

Required skills

• MS Office
• Excel
• SAP